Issuance of Certified Copies

a. RJSC is the sole authority that keeps records of all registered entities (companies, trade
organizations, societies and partnership firms).
b. Anyone can apply for certified copy of any of such records of an entity
c. However, the profit & loss account of a company is not open to all. Only authorized
personnel of the respective company can apply for it.
d. On receipt of an application and requisite fee, RJSC issues certified copy of the records
applied for.
Documents Constituting an Issuance of Certified Copies Application
i.  One applies for certified copy of record (s) through website

Documents for which certified copies are issued
PRIVATE COMPANY (Companies Act, 1994)
a. Identified by unique nature
i. Articles of Association or part thereof
ii. Memorandum of Association or part thereof
iii. Certificate of incorporation
iv. Declaration on registration of company
v.  List of persons consenting to be directors (1st Directors)
b. Identified by the applicable year
i. Annual summary of share capital and list of shareholders, Directors

ii. Balance Sheet

iii. Profit & Loss Account (only to the authorized person of the respective

company)
iv. Notice by Auditor
c. Identified by the effective date
i. Notice of consolidation, division, subdivision or conversion into stock

of shares

ii. Notice of increase of share capital
iii. Notice of situation of registered office and of any change therein
iv. Special Resolution/Extraordinary Resolution
v. Consent of director to act
vi. Particulars of the Directors, Manager and Managing Agents and of

any change therein
vii. Return of allotment
viii. Particulars of mortgage or charges

ix. Particulars of modification of mortgage or charge
x. Memorandum of satisfaction of mortgage charge
xi. Instrument of Transfer of Share
xii. Alteration of Memorandum of Association
xiii. Alteration of Articles of Association
xiv. Name change
xv. Conversion of private company into public company
xvi. Certificate of Registration of mortgage or charge
xvii. Certificate of Registration of modification of mortgage or charge
xviii. Certificate of Registration of satisfaction of mortgage or charge
xix. Struck off certificate
xx. Wound up certificate
5.13 Struck Off:

i. Where the Registrar has reasonable cause (like annual returns are not submitted for a long
period etc.) to believe that a company is not carrying on business or in operation, sends to
the company a notice (1 st notice) inquiring whether the company is carrying on business or in
operation.
ii. If the Registrar does not within thirty (30) days of sending the notice receive any answer
thereto, shall within fourteen (14) days, after the expiration of the said thirty (30) days send
to the company a 2 nd notice stating that if an answer is not received to the 2 nd notice within
thirty (30) days from the date thereof, a notice will be published in the official Gazette with a
view to striking the name of the company off the register.
iii. If the Registrar either receives an answer from the company to the effect that it is not
carrying on business or in operation, or does not within thirty (30) days after sending the 2 nd
notice receive any answer, he may publish in the Official Gazette, and send to the company a
notice that, at the expiration of ninety (90) days from the date of that notice, the name of the
company mentioned therein will, unless a cause is shown to the contrary, be struck off the
register and the company will be dissolved, and
iv. In such a case the Registrar may send a copy of the notice to the company while sending it
to the concerned authority for its publication in the official Gazette.